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AFS Privacy Policy

November 5, 2007

AFS respects the privacy of its members and other visitors to AFSInc.org (the "website"). To protect online privacy, AFS has implemented the following privacy policy. The privacy policy identifies the information we collect about you, how we use information that we collect, to whom we disclose the information, and how you can redress any concerns with our privacy practices. This privacy policy applies both to information that we collect online through our website, as well as information that is collected through other means.

Information Collected by AFS

The information we collect from you will vary depending on the services that you ask us to provide. AFS primarily collects information on this website to help the association improve its website and otherwise better serve our members. We also collect and store personally identifiable information that members and visitors voluntarily and knowingly provide.

From General Users

AFS does not collect any personally identifiable information from users who are simply browsing our website. Only aggregate data, such as the number of hits per page, are collected about users that visit our website, but do not submit personally identifiable information. Aggregate data are only used for internal and marketing purposes that are not tied to personally identifiable information. The aggregate data that we collect and maintain does not include personally identifiable information.

From AFS Members, Conference Registrants, and Other Customers

To gain access to members-only resources and personalization features on the AFS website, members and other users are asked to register and provide personally identifiable information.  This information is submitted voluntarily. AFS asks users to provide personally identifiable information, which includes, but may not be limited to name, member number (for members), the city, state, and country where the individual is located, and a business e-mail address, as well as information such as the company’s name, the individual’s job title, and the individual’s preferred language.  Similar information may be submitted -- either electronically or through other means -- to AFS through membership applications, conference or seminar registration, publication orders, subscriptions and contest registrations.

Use of Cookies

The AFS website uses "cookies" to help you personalize your online experience. A cookie is a text file that is placed on your hard drive by a web server. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you, and can only be read by a web server in the domain that issued the cookie to you.
One of the primary purposes of cookies is to provide a convenience feature to save you time. The purpose of a cookie is to tell the web server that you have returned to a specific page. You have the ability to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. If you choose to decline cookies, you may not be able to fully experience the interactive features of the AFS services or websites you visit.

AFS' Use of Data Collected

AFS uses personally identifiable information in the following ways:

AFS Member Services and Products

Generally, AFS uses the information collected to improve its own web content, to respond to visitors' interests, needs and preferences, and to develop new products and services.  AFS uses personally identifiable information to provide members and other users with access to personalized features of the website, to contact members, and to generally promote the association's services, products, and programs.

AFS may also use personally identifiable information to provide members with promotional email messages from third-party advertisers.  Each promotional email message provides the member who receives it with clear and conspicuous opt-out instructions.  Although the content of these messages is provided by third-party advertisers, members will not receive promotional messages directly from such advertisers.  Instead, AFS will receive the content from advertisers and forward it to members that have not opted out.  AFS will not sell, distribute, or disclose the personally identifiable information of members to third-party advertisers.

Information provided by convention registrants may be provided to exhibitors, but such information is not sold or distributed in any other manner, except as described below.

Disclosures to Third Parties

Personally identifiable information collected by AFS through this website may be used for website administration and troubleshooting.  Third party service providers who provide technical support for the operation of the Web site may access personally identifiable information for the purpose of administering technical support.  Personally identifiable information may also be disclosed to third parties for the purpose of facilitating services that we provide.  For example, when you submit a credit card number, we disclose this information to a third party service provider to process the transaction.

We may also disclose your information in response to a court order or other valid legal process when we reasonably believe we are required to do so by law, in connection with payments you may owe to us, in the course of a sale, merger, or bankruptcy, and/or when we deem it appropriate or necessary to provide such information to law enforcement authorities.

AFS may make the member contact information available to other association members through the various Membership Directories. Other than providing such information to association members, information that AFS collects from individuals is maintained for the use of AFS and for the purposes described above.

How You Can Control The Information We Collect About You

You are not required to submit personally identifiable information on the website.  If you do submit personally identifiable information on the website, we may contact you by e-mail or physical mail about various programs, services, and conferences that we sponsor.  If you no longer wish to receive communications from us, we provide an opt-out mechanism for this purpose and honor opt-out requests.

How Your Personally Identifiable Information is Protected

Although it is not possible to completely guarantee that personally identifiable information will be protected in all circumstances, we have put in place appropriate physical, electronic, and administrative procedures to protect the personally identifiable information we collect from you.

Links to Other Sites: Privacy Issues

This website contains links to other websites. AFS has no control over and is not responsible for the privacy policies or content of third party websites.

Means Of Redress

If any user suspects AFS has handled its personal information in a manner that does not comply with this privacy policy, please contact us by calling  800/537-4237. If you have any questions about the personally identifiable information that you have provided to us, or if you have any further questions about what we do with your personally identifiable information, please contact us at the e-mail address or phone number provided above.

Changes to This Privacy Policy

If our privacy policy changes, we will post a special announcement placed on the website with the new effective date of the privacy policy. Personal information that is collected prior to the time that the change to the privacy policy was made will be treated in accordance with the privacy policy in place at the time we collected personal information from you.

Governing Law

This privacy policy and the use of the website are governed by Illinois law. Any claim related to the website or this privacy policy shall be brought in a federal or state court in Illinois within one year after the claim arises. You agree that no such claim may be brought as a class action. Users of the website consent to the jurisdiction and venue of such court as the most convenient and appropriate for the resolution of any disputes arising out th this privacy policy. If you are located outside of the United States, please note that the information you provide to use will be transferred to the United States. You hereby consent to this transfer.

Effective Date

This privacy policy is effective as of September 21, 2009.